Three Steps to Free Up Your Time

In a previous article, Time to Watch How You Spend Your Time, it was suggested that you should track your time, in order to identify time wasters built into your schedule. In order to effectively put into use the three steps described below, a time tracking method should have been completed by you, for you, for at least a week or two.

One other calculation will be necessary in order to proceed. What is an hour of your time worth?

Step One – Review your time tracker results described in the previous article. Identify what you spent time on into a few categories. For example, “Items I must do” might be one column. Another column might be, “Personal Chores”. Another column might be, “Items someone else might be able to do.” If these example columns were your columns where are you spending most of your time? If your answer is “Items I must do”, you are being challenged right now to prove it. Is everything you are doing of the value you placed upon your hour of time value?

Step Two – In the review of your time tracker results what items do you spend time on at various times of the day which might be ‘batched’ in order to save time?

For example, if you are attending a networking lunch and in this similar geographic region are clients or prospects, call to make an appointment before or after the networking lunch. Take advantage of where you will be physically and utilize this time in this location to conduct other beneficial activities.

Step Three – What time of day and how often are you checking your email or writing emails based upon the results of your time tracker results? Schedule one or two times per day of a specific start and end time to read and/or respond to emails and stick to it. There are valuable lessons worth noting here of great importance. Your own habits in this area of responding to emails and reading emails create the urgency and expectation from others that you will respond to them in a quick and fairly immediate fashion. When you create the habit, and stick to it, of only interacting with email one or two specific times of the day at most, within a brief period of time the ‘urgency’ will change. You will relax and realize every email does not need to be answered immediately and your other side of the emails sent to you will recognize you will be responding to your emails when you get around to it, not sooner.

Incorporate these three steps into your schedule and you will free up time to utilize on other items of your choice.

Mitch Tublin is an advanced certified personal and executive coach who resides in Stamford, CT.

Accountability and Time Management for Your Business is Like a Commuter Train Where All You Care About is their Accountability and Time Management

Accountability and Time Management for Your Business is Like a Commuter Train Where All You Care About is their Accountability and Time Management.

Did you ever commute by a train to go to your job?  For years I was a commuter.

The train was the 6:05 or the 6:27 or something like that.  I just knew it was important to catch that train on the Metro North because it was an Express train.  This meant there would only be one stop before Grand Central Station, and 42 minutes after you were on board, you were deposited in Manhattan.  Then off you went to your job location by walking or taking the subway or a taxicab.

The reason I bring up this topic is just last week, and quite a few times recently, I found myself on the Metro North heading into Manhattan for client meetings and Holiday Parties.  Yes, they call them Holiday Parties, so I am calling them Holiday Parties because that it what I was invited to and attended, Holiday Parties.  You and I know this is nothing more than a business marketing strategy and keeping everyone happy.  They are fun to attend and the networking is great too.

Each of the train stops has their own train schedule.  The name of their stop and the main location they are heading, for Metro North it is usually New York Grand Central Station or New Haven on that line.  In Grand Central Station, there are larger more detailed schedules with all of the stops named and the times to and from for the weekdays and a separate schedule for weekends and holidays.  These schedules are for business marketing and accountability.  If everyone knows the times and the schedule, you really need to stay on time and be on schedule.  For certain dates there are extra trains not listed in the schedule.  The regular commuters know.  It is because there will be a rush of people during certain hours so extra trains are set up to handle the rush.  New Year’s Eve would be a good example.  This is a great business strategy.  They prepare in advance.

The regular commuters depend upon the train being on time and staying on schedule. They know exactly when to leave their home, how long it will take to drive or walk to the train station, how long it will take to park their car in the garage and walk to the platform. They have a strategy for commuting to their business or place of work.

There are times when the train is late or not on schedule.  People get really upset when this happens.  They want to buy their bacon, egg and cheese at the deli exactly at the right time.  Or they have a meeting or an important conference call.  In fact, some may be late for their job and then they will have a problem with their boss or worse their client. The schedule really makes a difference to people and their lives.

How about you?  How about your time and your schedule?

Do you honor your time commitments to your customers, to your work, to yourself, to your projects, to your family?

Do you plan out your day, your week, your month, your year?

Who is keeping you accountable and on schedule?

Where do you keep your schedule?

Do you share your schedule with your team?

How often do you conduct a reality check to see if you are on schedule?

If you are ready to get serious about running your business like a business, book your initial strategic business breakthrough session with business strategy consultant, Mitch Tublin today at www.thementorguy.com

©2010 Mitch Tublin All Rights Reserved

Do You Know What You Are Doing?

Stopped in the grocery store to pick up some fresh fruit. By the way, look up JJ Virgin if you want some great tips on eating well and having more energy. In the fruit and veggie section three ladies were speaking about life after their corporate jobs were gone. One of them was bewildered, she kept saying, “I don’t know what I’m doing or where I need to be. I mean my life was in my blackberry and they made me turn it in! I asked if I could just buy it from them and they said no? Everything was in that blackberry! I just don’t know what I’m doing?” So here are a few items to consider: first – what is your plan B? Do you keep everything in your Blackberry? What if it is lost, stolen or breaks? What is your plan B? second – this is just contacts and calendars. This is important of course. what is missing are the goal setting and planning tools. Where do you keep track of your goals, time to complete the steps to achieve the goal and then the goal itself. You should schedule your celebration of completing your goal equivalent to the level of work and size of the goal. What are your thoughts?