Would You Like To Have More Time?

Why don’t our goals or resolutions get accomplished? Many of my initial client conversations on this topic begin with –“No time! I really do not have any time for it!”

Really? Would you like to have more time?

Would you like to have more time?Think about how many demands there are on your time. We are all so really, so very busy people aren’t we? In fact, take a moment and either on your device or a good old pad of paper take note of the ten things pulling at your time right now. Quickly, just ten things – write them out.

How do you determine which items to address immediately and which are the ones that can wait until later? 

For many of us responding to a text or an email is a priority, Why is that? Seriously how did that happen?  What we are doing is allowing a demand on our time to jump our determined line of importance because a message has been delivered electronically!

Many of us will determine to address items in an order based upon the topic.

  1. A family emergency – this would take priority over most other items for many  people. An emergency is not that your nine year old daughter left her lunch on the school bus.  If you have an assistant hopefully they handled how she might buy lunch that day at school and you don’t even know about it at all until later.
  2. If you are in charge of a group of people, their leader, any time one of them has an important item to discuss with you or a situation where they may need your guidance or input, hopefully you have set up a way for their issue or concern to move right up to the top of your list. By responding with questions they will need to answer and essentially solve their problems themselves, over time, you will be contacted less and less often.
  3. Your role may be to bring in new business, or to handle any current client engagements, or you may be in charge of a project. Each day you should have regularly scheduled calls or meetings. However, if there is an issue you will want to deal with it as soon as possible and this must move up on your list.
  4. Maybe you are the business owner. A service based business or a retail business. Your number one priority has to be spending most of you time engaged in income producing activities. Period. There is no discussion. “Well, Mitch, you just don’t understand – my market – my business – my situation..…” 

Use the contact form here and tell your story. Let’s see it. 

At this point you get the idea, how do you set your own priorities for what you do first with your precious time? Now for anyone who is convinced they have zero time to work on or to devote to any new or bigger goals – here is your assignment.

For two weeks from the time you wake up in the morning until you go to bed each night, write down in a few words exactly what you did for the last twenty minutes. Period. Each and everyday for the next two weeks. For every single twenty minutes all day long. Bring this reporting with you to the table and review it with either a close, friend, your partner, spouse or executive coach and ask this question – 

“How much time do I have to spend on achieving bigger goals and my own personal development?”

My bet on you is hours!  As in hours each day!

Ready to Find It?

Mitch Tublin owns a boutique consulting firm with a main focus on leadership development, business consulting and executive coaching. Based in Stamford, CT they serve clients all over the world.

Is It Done Yet? Why Not?

Is It Done Yet?There are so many books, guides, coaches and programs specific to time management. Is there one of these which you have found to be absolutely helpful to you? And why this one? It is a fact that we all have the same 24 hours each day. It is a fact that managing our time is an important skill to develop.

However, how long should a project take to complete? How long should it take to achieve a certain goal? How is this aspect handled by you in your business and life?

You might be wondering, “Mitch, I am confused. What exactly do you mean by this? I am managing my time really well.”

You may have allocated a timeframe in your time management system or method to complete certain items. Where is the reality check to determine, “Why is it taking this long to get these items done?”

Now you might ask…”Why does this matter?” It makes all the difference in the world! The list is a really long one of well managed companies still going out of business. Large company, small company or one person operation – they all need a reality check.

The goal is always getting it done right. Or at least one would assume it is one goal. Depending upon what exactly is being worked on and at what stage does everything have to be 100 percent right in the eyes of the project team before they obtain feedback? There is something called paralysis by analysis. It happens to all size organizations. Another point is history. Why is something taking almost twice as long this time as the last three times? The answer in the large organization is “Well the top three people who worked on those projects have all since then left the organization.”

Interesting…well how did that happen and what will this now cost the large organization? A small business owner may find a new software or application which would turn around a few new projects in record time – if they only knew about them? The one person business needs someone to create an accountability process around their work to keep them on track or they always fall behind. Yes, the time management system may be in place, however, the length of time allocated within it must be considered each and every time. An outside person coming in asking questions will breathe new life into any time management system.

Mitch Tublin is an advanced certified executive and personal coach who resides in Stamford, CT.

Three Steps to Free Up Your Time

In a previous article, Time to Watch How You Spend Your Time, it was suggested that you should track your time, in order to identify time wasters built into your schedule. In order to effectively put into use the three steps described below, a time tracking method should have been completed by you, for you, for at least a week or two.

One other calculation will be necessary in order to proceed. What is an hour of your time worth?

Step One – Review your time tracker results described in the previous article. Identify what you spent time on into a few categories. For example, “Items I must do” might be one column. Another column might be, “Personal Chores”. Another column might be, “Items someone else might be able to do.” If these example columns were your columns where are you spending most of your time? If your answer is “Items I must do”, you are being challenged right now to prove it. Is everything you are doing of the value you placed upon your hour of time value?

Step Two – In the review of your time tracker results what items do you spend time on at various times of the day which might be ‘batched’ in order to save time?

For example, if you are attending a networking lunch and in this similar geographic region are clients or prospects, call to make an appointment before or after the networking lunch. Take advantage of where you will be physically and utilize this time in this location to conduct other beneficial activities.

Step Three – What time of day and how often are you checking your email or writing emails based upon the results of your time tracker results? Schedule one or two times per day of a specific start and end time to read and/or respond to emails and stick to it. There are valuable lessons worth noting here of great importance. Your own habits in this area of responding to emails and reading emails create the urgency and expectation from others that you will respond to them in a quick and fairly immediate fashion. When you create the habit, and stick to it, of only interacting with email one or two specific times of the day at most, within a brief period of time the ‘urgency’ will change. You will relax and realize every email does not need to be answered immediately and your other side of the emails sent to you will recognize you will be responding to your emails when you get around to it, not sooner.

Incorporate these three steps into your schedule and you will free up time to utilize on other items of your choice.

Mitch Tublin is an advanced certified personal and executive coach who resides in Stamford, CT.

Time to Watch How You Spend Your Time

Time ManagementIf you are in business or running your own business, have you shopped in person or online at Staples or Office Depot recently?

They have everything there for you to run a successful business. It is amazing! You are able to buy an iPad, ink for your printer, all models, a chair for your desk, a desk and more. One question though about their stocking practices and inventory. The sales people were not able to direct me to the aisle where they sell more time. No one, not even the manager, was able to tell me the price to buy more time and how they would sell it to me.

The most precious commodity we have is time. Once you use it up you cannot replace it. There is nothing new about this information. Some will say, “Well, we are pulled in different directions because of technology these days.” The reality is yes we all are and that is part of this discussion. However, there have always been distractions to pull time away from you. Consider when a television was first introduced into the home of the average person. People would watch their television for hours and hours. Today there are a variety of technological tools which are pulling time away from us.

Let’s address technology first. Even if you and every single person who reads this article passes this article on to one thousand people each, and they pass this article on to another thousand people, it is doubtful it will be read by anyone who cannot turn off their electronic devices and all means of telephone and internet communication for ten days or more. The world will still be spinning. The ocean waves will still be there. You might not enjoy the experience and you may find it to be uncomfortable. The reality is we have created the habits we choose to continue to support and live with.

How do we create more time? If you are ready to create more time here is the exact formula to follow. Don’t take any shortcuts. Just follow the formula. Track your behavior and use of your time with specific information for the next one week, two weeks, three weeks or an entire month, your choice. The tracking is in fifteen minute intervals. What exactly are you doing in those fifteen minutes? At the end of the week add up your totals of how you spent your time. If you selected a month for your tracking, still add up your totals at the end of the week. Once the tracking is completed you will find the gaps and the time wasters which are currently part of your regular schedule.

Want to have three specific steps to free up the time that you need for anything you want to do? Start tracking your time now and come back and see next week’s article.

Mitch Tublin is an advanced certified personal and executive coach who resides in Stamford, CT.

Time to be a Success in Business and Life

How do you and time get along with each other? The meaning of this question is do you schedule your day around the projects, phone calls and appointments with time limits? Or do you just let your day run on its own?

When you have a meeting with someone, or you are attending a networking event or function, are you the one who arrives early, on time, a bit late, or you completely forget about the meeting or event until the next day? These are real categories based upon actual admissions from new clients. Which category do you most often fit?

In the process of planning and striving to grow a business built for success, do you set a time and date as a deadline for you and your team to aim for in order to complete a project?  You may have heard me previously ask you to examine  larger companies and organizations to learn from them. Learn from their positive methods and their mistakes.

Some years ago when IBM began their consulting practice arm of their business, do you think they just decided, “Okay, let’s just try this consulting stuff and see how it goes?” Or do you think IBM determined where they were going to achieve consulting business and then set time and date parameters in order to be able to measure their progress? Today, years later, the consulting side of IBM is their highest revenue producing part of the company.

In your business the setting of a time and a date are critical to getting anything done. This is the way to build one project completion with another project starting, which is dependent upon the first one being completed. The ability for your team and you to be able to point to a date and a time is the way to energize people to put in the effort, implement, test, and complete what work is necessary to achieve the completion on time.

Time is a tool. Time will keep on going. Time is a constant. Time utilized correctly adds accountability and the ability to measure to the equation. In the bigger picture and the larger vision, the element of time will excite and inspire people. Which statement would interest you more?

“We will become the premier provider of…in the next 12 months!”

OR

“Someday we will become the top provider of…maybe even in five years or so.”

Spend the time to create a relationship with time. Time should become your friend. Do this right now. Calendar in the following and confirm these appointments –

1.  If you are married, schedule a date and a time for a night out, one night each week, in the next four weeks just the two of you. No business calls or checking email. If you are not married, substitute with your girlfriend or boyfriend.

2. If you have parents, schedule a date and a time to visit with them. One day they will be gone and you will wish you did this more often.

3. If you have children, whatever age they are, schedule a date and a time to speak with them on the phone or meet with them if they are nearby, or to play with them if they are younger and at home. No business, no phone calls. This time is for just you and your child, without any distractions.

4. Get into the habit of doing 1, 2, and 3 more often. Now run your business the same way.

Ready to incorporate time into your success plan for your business and your life, contact Mitch Tublin today. Email info@mitchtublin.com or call 877-907-8223.